THE HALL

North and South Wheatley Village Hall

Committee Meeting Minutes

26^th January 2010

 

 

Present:        C Tasker,  G Davey (Secretary) , T Kirk,  B Duddles,  C Hall, W Tasker, L Wilcox, M Carnall

 

Apologies:   Emma Weir, Jo Hall, D Mothersdale

 

The meeting opened at 8.00 p.m..

 

The minutes of the previous meeting were read and signed off by the chairperson. 

 

Carole Tasker read a letter of resignation from Emma. Weir and Gill Davey informed the committee than Don Mothersdale was no longer a member of Wheatley Bowls Club and therefore would no longer be attending our committee meetings.

 

Both these announcements were met with dismay as it is felt that people are leaving the committee without replacements being found.

 

Before they meeting continued it was proposed by Leah Wilcox and seconded by Babara Duddles that Michael Carnall should join the committee this proposal was carried unanimously.  It was further proposed by Wenda Tasker and seconded by T Kirk that said Michael Carnall should become the treasurer.  This again was carried unanimously and Michael Carnall kindly accepted the post.

 

Matters Arising:

 

It was discovered that the screen that Emma had to offer was of no use to the Village Hall and with this in mind Wenda has agreed to price a new stand alone screen.      Action: WT

 

Charles  is still trying to pull together a new monthly advert for the Hire of the Village Hall, it is hoped he will be able to let Gill have a copy of it within the next few weeks so it can be circulated and approved by the committee before the next meeting.   If anyone else has any bright ideas perhaps they also could forward them to Gill for consideration by us all.   Action : CH

 

Terry Kirk confirmed that the Parish Council will be repainting the parking spaces in the car park adding another disabled space on the end of the bar door side of the hall.  Terry has also spoken to  Tony Burden about putting a metal fence outside the fire door from the bar he is waiting for Tony to come back with the price. Terry confirmed that all the new lights in the hall have been fitted in accordance with H & S regulations.     Action:  TK

 

In respect of the vandalism mentioned at the last meeting Gill has had a phone call from the Judith Goacher (Chair to the Parish Council) - the parish council and school are getting together and installing two cctv cameras, one on the school and one overlooking the school garden.  The equipment will take one more camera and we were asked if we would like to use that camera.  It was agreed that Carol K and Gill D should attend a site meeting with the school, the parish council and the supplier to find out more information about the installation and also the cost to the village hall.     Action:  CK, GD

 

Correspondence

 

None

 

Treasurers Report

 

Gill stated that in the absence of a treasurer she had tried to hold the finances together - she stated that the balance in the bank was £1854,  this has gone down due mainly to the buildings insurance which was £899.97 together with an EON bill of £410.14.

 

It has been discovered that because our income is below £25,000 we do not need our accounts audited and we do not need to send accounts to the Charity Commissioners.  However it was felt that we should have the accounts audited but perhaps this should wait until after the next meeting when Michael has more of an understanding of the finances of the Village Hall.  Action MC

 

Carole must now get together with Michael and arrange for the authorisation of signatures for cheques to be altered as two of our authorised people have resigned.

 

Social Activities/Fund Raising

 

Elvis Still My Heart was discussed and it was felt that really it was a little out our normal entertainment.  Unfortunately we made very little profit on the evening and it was therefore agreed that next time a Village Ventures programme came out we would only bid for those acts we all felt were suitable for the village.

 

The Quiz night has been confirmed for 26^th March 2010 the date for this event had to be changed to enable Ted to be the compere.  It was agreed that a drinks licence would be applied for and that we would use the advert that Ted composed.  As this was being discussed it was discovered that (due to the lack of a treasurer) the bill for the Elvis advert has not been paid.  Brian will be informed that all future bills need to go to M Carnall.

 

A Fashion Show has been arranged for  7^th May - there will need to be 6 - 7 models to walk around in the clothes on offer several names were put forward and these people will be approached by members of the committee.

 

Caretakers Report

 

There seems to be a blown pane in one of the double glazing units.  Terry  has agreed to get Lea Fulcher to look at it with a view to replacing it.    Action TK

 

The green bin has lost its lid and is cracked down one side a replacement has already been requested.  Gill to keep an eye on the situation.  Action GD

 

 

 

Any other Business

 

Key holders were agreed as follows:  Carole Tasker, Michael Carnall, Carol Kirk, Gill Davey.

It was pointed out that several village clubs were not represented on the committee and to this end the following was agreed:

 

PTFA   - Wenda to talk to Jenny

Cricket - Terry to ask Gordon to either attend himself or appoint someone else.

Bowls - Michael to talk to Mary and Geoff

Tennis - Gill to talk Liz and Rob Naish or possibly contact Lesley on the number on the notice in the foyer.

 

The next meeting will be held at  8 p.m. on the 20^th April 2010. - this meeting to start with the AGM and to be followed by a normal meeting.

 

The meeting closed at 8.45 p.m

 

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